Welcome to the ICAERUS Platform, a web-based platform that aims to increase the use of drones for agricultural, environmental, and rural purposes in Europe. The platform is part of the ICAERUS project, which is funded by the European Union's Horizon Europe Programme, under grant agreement No 101060643. You can find more information about the ICAERUS project here.

The ICAERUS Platform is committed to user privacy and abides by the General Data Protection Regulation (GDPR) and privacy laws. This privacy policy explains how we collect, process, store, and protect your personal data when you use the platform. It also explains your rights and choices regarding your personal data and how you can contact us if you have any questions or concerns.

By using the ICAERUS Platform, you explicitly agree to the terms outlined in this privacy policy. Please read it carefully and understand the information presented here. You can contact the platform at info@icaerus.eu if you have any concerns or questions about their personal data or the privacy policy.

Data gathering

When you visit and utilise the platform, we collect specific data to enhance your user experience and ensure the platform's security and functionality. Respecting your privacy, we only collect and process data that is necessary for our purposes, obtaining your consent unless there is another legal basis.

Types of data we collect and process

IP Address: This unique number identifying your device on the internet is used for platform delivery, fraud prevention, and abuse protection. We anonymise or pseudonymise your IP address when storing it to safeguard your identity, retaining it as long as necessary or as required by law or contract.

Cookies: These small files stored on your device during platform visits aid in remembering your preferences, improving your user experience. We use cookies for various purposes:

• Store Cookie Preferences: Storing your preferences eliminates repeated prompts during site visits.
• Visitor Tracking: Cookies track visitors by country and town, providing insights into geographic distribution.
• Analytics: Analysing time spent, pages visited, and device type helps optimise the platform's design and features.

Consent is obtained before using cookies unless strictly necessary for platform operation. You can manage cookie preferences and opt-out at any time through platform mechanisms. For more information on how cookies impact your privacy, refer to our Cookie Policy.

Storage of data

Adhering to the GDPR, we exclusively utilise servers that are either internal or located within Europe, in line with European Union regulations in effect since May 25, 2018. Your personal information will be retained solely until the expiration of the contractual obligation, which is three years after the conclusion of the project. In the event of an uncontrolled data leak, we are committed to promptly informing affected parties and taking immediate measures to rectify the system. We categorically refrain from selling or renting your information to third parties. Personal information may be disclosed only if mandated by program control or in the context of a legal dispute.

In instances where subcontractors are engaged in data processing, we ensure their compliance with both the GDPR and our privacy policy. Security measures implemented to safeguard personal information are explicitly outlined. The legal basis for data processing, whether rooted in consent, contract, or legitimate interest, is clearly specified. Adhering to the information consent principle, individuals providing personal information are encouraged to review the current statement prior to disclosure. For user registration on the ICAERUS Platform, we securely store email addresses and names/surnames. Detailed information on accessing your personal data is available in the subsequent paragraph.

Your rights in terms of personal data storage

You hold the right to access the personal data retained by the ICAERUS team at any time. In the event correction or deletion is required, particularly if the data's retention is unnecessary for contract performance, you can initiate such requests by contacting us at info@icaerus.eu. Moreover, you possess the right to be forgotten, allowing you to request the complete deletion of your data if its storage is no longer mandated by contract or law. Please convey your deletion request via email to info@icaerus.eu.

Organisations are mandated to respond within thirty days to requests related to the consultation, modification, or deletion of your personal data. However, if the request involves a substantial amount of data, this timeframe may be extended. In any case, you will be promptly notified of the time required to process your request. To simplify the submission of data access or deletion requests, details on the applicable mechanisms, such as a contact form or email, are provided for your convenience.

What are your data protection rights?

ICAERUS is committed to ensuring your comprehension of all your data protection rights. Every user is entitled to the following rights:

The right to access – You can request copies of your personal data from ICAERUS, and a small fee may be charged for this service.

The right to rectification – Allows you to request corrections to any information you believe is incorrect, with the option to ask ICAERUS to complete any missing information.

The right to erasure – Under certain conditions, you can request the erasure of your personal data by ICAERUS.

The right to data portability – Under certain conditions, you can request the transfer of the data collected by ICAERUS to another organisation or directly to you.

Google Analytics

Highlighting the necessity and purpose of utilising Google Analytics for the enhancement of our website's design and functionality, we, at platform.icaerus.eu, employ this tool to collect valuable data about your usage patterns.

With your explicit consent, Google Analytics processes and collects your personal data, including cookies and IP address, to provide us with insightful information. Please be aware that this data will be transferred to the United States and stored for a specified duration (x months). For detailed information on Google's data transfer policies, you can refer to this click link.

We operate under the framework of standard contractual clauses established by the European Commission. These legal clauses form part of the contract between Google Ireland Ltd. and Google LLC, outlining the obligations that Google LLC must adhere to regarding your data. The standard contractual clauses serve to specify what Google LLC can and cannot do with the information collected.

To ensure transparency and respect for user preferences, we acknowledge your right to opt-out of Google Analytics tracking. If you wish to exercise this right or seek further details, please refer to the relevant opt-out mechanisms available.

How can you contact us or file a complaint?

If you have any questions or concerns about your personal data or this privacy policy, please feel free to contact us at info@icaerus.eu. We will do our best to address your issue and resolve it satisfactorily.

If you are not satisfied with our response, or if you believe that we are not processing your personal data in accordance with the law, you have the right to file a complaint with the competent data protection authority. This may be the data protection authority of the country where you reside, or the Hellenic Data Protection Authority (Aρχή Προστασίας Δεδομένων Προσωπικού Χαρακτήρα). For more information, you can visit their website at https://www.dpa.gr/en. 

Changes to this privacy policy

We may update this privacy policy from time to time to reflect changes in our practices, the law, or the platform. We will notify you of any significant changes by posting a notice on the platform or by sending you an email. We encourage you to review this privacy policy periodically to stay informed about how we collect, process, store, and protect your personal data. Your continued use of the platform after any changes to this privacy policy implies your acknowledgment and acceptance of the updated privacy policy.